# Creating Inventory Rows from Assessments (/docs/assessments/data-inventory-integration/syncing-new-rows-to-the-data-inventory-from-assessments)

## Creating New Data Inventory Rows from Assessments [#creating-new-data-inventory-rows-from-assessments]

### Overview [#overview]

Transcend’s **Assessments–Data Inventory sync** supports creating entirely **new rows in the Data Inventory directly from assessment responses**. Instead of collecting information in an assessment and then manually adding new vendors, systems, purposes of processing or other records to your Data Inventory, you can configure assessments so that approving a response creates a new row with key fields pre-populated from answers.

This capability is especially useful when:

- Onboarding **new vendors** or third‑party tools
- Discovering **new internal systems or processing activities**
- Keeping your **RoPA and inventory continuously up to date** as assessments are completed

Before you begin, we recommend reviewing Adding [Assessments to the Data Inventory](./assessments-data-inventory.mdx), which covers how to sync assessment response data to existing rows in the Data Inventory.

### How to setup creating new rows from assessments  [#how-to-setup-creating-new-rows-from-assessments-]

#### Template Configuration [#template-configuration]

To enable this automation, configure specific questions within your assessment template to sync responses to a designated Data Inventory table and column.

1\. Navigate to [Assessment Templates](https://app.transcend.io/assessments/form-templates)

2\. Click New Template on the right-hand side of the screen 

![Assessments templates screen with New Assessment button highlighted. ](/images/sanity/2026-01-15-templates-assessments-home.png)

3\. Setup an [assessment template](../building-assessments/templates.mdx), inputing the title and description of the template.

![Details section of a Transcend Assessment Template](/images/sanity/app.transcend.io_assessments_form-templates_filters-7b-22sources-22-3a-5b-22manual-22-5d-7d-transcend-docs-standard-image-size-2.png)

4\. Click `+Add New Question` and [setup a question](../building-assessments/templates.mdx#creating-new-questions)

5\. Navigate to the question's `Advanced Settings` and select `Sync response to table`. Map the question to the corresponding table and field.

![Screenshot highlighting Sync Response to Table when setting up an assessment template question.](/images/sanity/2026-01-15-sync-response-to-table-setup.png)

These mappings define how Transcend populates key fields when a new row is generated upon response approval.

> In the template builder, you configure **Sync response to table** on one or more questions so that their answers map to specific **tables** and **fields** in the Data Inventory. Any table you reference here (for example, Vendor name, System name, Data Categories, etc.) becomes eligible for **new row creation** when you review a response.

6\. Continue adding as many new questions as needed with `Advanced Setting: Sync Response to Table`. 

7\. Save and publish the template

> Note: a published assessment that is in-use cannot be updated with the with **sync-to-inventory** advanced setting in the template.

### **Approve and sync responses to Data Inventory** [#approve-and-sync-responses-to-data-inventory]

For assessments configured with `Sync Response to Table`, reviewers will see the **Create new row in Data Inventory** option at the top of the 'In Review' response page.

1\. [Assign the assessment](../distributing-reviewing-and-tracking/assigning-assessments.mdx), as usual.

2\. [Review the assessment](../distributing-reviewing-and-tracking/reviewing-assessments.mdx#reviewing-individual-assessments) after the assignee has submitted their response 

![Create new row highlighted at the top of an assessment being reviewed.](/images/sanity/2026-01-16-create.png)

3\. Select the table for the new record to be created in.

![Table selection dropdown highlighted under Create New Row in an assessment being reviewed.](/images/sanity/2026-01-16-selecttabletosyncto.png)

3\. Select the required fields for the new record to be created from.

![Select data system highlighted under create new row.](/images/sanity/2026-01-16-selectdatasystem-syncto.png)

> In the case of a Data System row being created, a Data System must be selected. Select either a known system from the dropdown (e.g. Salesforce) or create a custom record selecting `Prompt a Person`.

![Prompt a Person highlighted in the Data Systems required fields section.](/images/sanity/2026-01-16-promptaperson-createnewrow.png)

4\. Select Create New Data System from the menu to create a new row and sync information from a particular question.

![Create New Data System selection highlighted.](/images/sanity/2026-01-16-creatingnewrow-info-sync.png)

5\. Approve the Response

![Approve Assessment in order to sync new row to the Data Inventory.](/images/sanity/2026-01-19-approvesyncnewrow.png)

6\. In the Data Inventory, open the table where the new row was created. In the example below, the row has been added to the **Data Systems** table.

![View the new row in the data inventory.](/images/sanity/2026-01-19-viewnewrow-data-inventory.png)